Senior Manager, Capital Planning Projects
About the Opportunity
The Senior Project Manager, Capital Planning, reports to the Director of Facilities and Life Support Systems and is responsible for the implementation of facilities construction and capital improvement projects within the facilities division, including – HVAC, grounds, exhibit, aquarium life support, and scientific collection holding.
This position serves as an excellent communicator who is diplomatic as well as assertive and can liaise effectively with contractors as well as building engineers, maintenance, electrical, and control systems staff.
Functions & Responsibilities
Essential Functions
Key Responsibilities
Provide strategic and operational level support for capital development initiatives, develops and oversee the processes for the establishment of project formulation, justification, and prioritization. Maintain and update planning based on feedback from stakeholders.
Manages and mitigates risks to project goals, schedule, and budget.
Lead a team of project managers and support staff to effectively manage building projects from planning to completion.
Develops and assembles requests for proposals, solicits bids, evaluates bid responses, and manages construction and fabrication/installation contracts.
Develop Rough Order of Magnitude (ROM) budgets for future projects in order to secure funding. Provides oversight of ongoing project budget and identifies solutions to cost overruns.
Works with legal staff to develop contractual conditions of performance.
Obtains any necessary project approvals, permits, and licenses and maintains a working relationship with the City and County of San Francisco, Department of Building Inspection.
Liaises with consultants, vendors, and contractors from design through construction, installation, and project completion.
Coordinates and facilitates meetings with stakeholders as necessary.
Perform other job-related duties as assigned
Manages a team of two Project Managers in the planning and completion of building-related capital improvement projects.
Ensures that employees understand their duties or delegated tasks.
Sets individual goals for staff and monitors performance
Provides constructive feedback and coaching on a recurring basis.
Ensures that staff follow Academy policies and procedures
Skills & Experience
Knowledge & Skills
Skills and Abilities:
Advanced knowledge of building products, construction details, and relevant rules, regulations and quality standards.
Experience to generate and interpret plans, schematics, specifications, and other technical docs.
Advanced knowledge of construction management processes.
Thorough knowledge of commercial construction processes.
Experience with one or more of the following: commercial HVAC, process piping systems, control systems, and/or aquatic animal life support systems.
Excellent time and project management skills.
Demonstrated ability to follow instructions and ask for direction and assistance when necessary.
Extensive computer skills, Windows, Microsoft Office, MS Project, or other project management software packages, and basic use of AutoCAD.
Education & Experience
Qualifications: A successful candidate will have the following:
Experience and/or Education:
Bachelor’s degree (BS) or equivalent from a four-year college in engineering, management, and/or sciences, or equivalent experience.
6+ years of experience in commercial project management, either in a trade or as a consultant.
Demonstration of progressively responsible experience in managing complex projects with diverse teams, tight deadlines, and set budgets including experience managing project support staff.
Job Requirements
Physical Requirements
Physical Environment:
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
While performing the duties of this job, the employee is frequently required to stand, sit, walk, and reach with hands and arms, and talk or hear.
Must be able to lift 50 lbs.
Must be able to climb a ladder and work on aerial lifts.
Must be able to wear Personal Protective Equipment including a respirator and harness.
Must be able to perform repetitive motion 80% of the time.
This position is required to work hours as the project demands, including early hours, evenings, weekends, and overtime as needed.
Working Conditions
Schedule: Full time position 40 hours per week
